City Garden Attendance Policy and Procedures Form


  • Daily Attendance

  • Daily attendance is crucial to your child’s success in school and to building a strong learning community at City Garden Montessori School. Our dedicated teachers plan for seven hours of classes each day, and every hour will be filled with lessons your child needs to complete the three-year Montessori curriculum and proceed to their next level. There is a direct link between attendance, grades, and success in school, and missing school results in poor work habits, lower grades, lower self-esteem, and a lack of self-discipline. Therefore, the City Garden Staff and Board of Directors believe that students must maintain a good attendance record. School attendance laws of the state of Missouri also require that children must attend school regularly. Please plan doctor and dentist appointments during after-school hours and on Saturdays as much as possible. Also, please take any vacations and other travel during regularly scheduled school breaks. Please contact the Family Support Coordinator for support if facing extenuating circumstances.

  • Arriving on Time

  • Work begins promptly when students arrive. Students can enter the school and their classroom beginning at 8:00am. If a student enters the school after 8:30am, they are counted tardy. Tardiness to school decreases learning time, impacts focus and concentration, and breaks continuity of the teaching process. Parents are encouraged to make every effort to get their child to school on time and to contact the Family Support Coordinator for support if facing extenuating circumstances. It is important for children to develop the habit of arriving to school on time and helps them to learn responsibility and respect. When students are habitually late to school, this results in missing entire days of instruction over the course of the school year.

  • What to do if my child will be absent from or late to school?

  • If your child must miss all or part of the school day due to illness, emergency, or other unavoidable circumstances, it the parent/guardian’s responsibility to notify the front office before 8:30am the day your child will be out. If you are unable to reach the school, please leave a voicemail with your child’s full name, classroom teacher, date your child will be absent/late, and reason. If a parent does not notify the school of an absence, the main office will attempt to contact parents at home and/or work to verify the child’s absence. If we are unable to reach a parent, the absence will be marked unexcused, and the student will need a note from the parent upon returning to school providing a reason for the absence(s). If a student arrives late to school past 8:30am, the parent/guardian must accompany his/her child to the front desk and complete a tardy slip. If a student must leave before 3:30pm dismissal time, a parent/guardian (or pre-approved individual if a parent has notified the school ahead of time) must sign his/her child out in the front office. Please provide documentation when possible following all absences, tardies, and early dismissals (e.g., note from doctor’s office). Documentation must be received within 48 hours of the student’s return to school to qualify. If received after, documentation will be maintained in the student’s file, but will no longer be valid to excuse the time away from school.

  • Excused and Unexcused

  • The following are considered excused absences, tardies, or early dismissals.

  • 1) Illness (a doctor’s statement may be required as verification after 3 consecutive days absent or chronic absences throughout the semester due to illness)
  • 2) Medical Appointment which cannot be scheduled outside of school hours
  • 3) Days of Religious Observation
  • 4) Death in Family
  • 5) Extreme Emergencies
  • 6) Other, as approved by administration

  • *Please communicate to the front office in writing if you are aware of an upcoming, excused absence.
  • **Suspensions imposed by the school administration are excused absences.

  • The following are considered unexcused absences, tardies, or early dismissals:

  • 1) Family trips/out-of-town
  • 2) Family outings
  • 3) Time with family or out-of-town visitors
  • 4) Lack of sleep or over-sleeping
  • 6) Lack of transportation or car troubles
  • 7) Other

  • Excessive Absences

  • 1) After three absences per semester, the Family Support Coordinator will contact the parents/guardians.
  • 2) After five absences per semester, an administrator will send a letter home, which will be documented in the student’s file.
  • 3) After eight absences per semester, an administrator will contact the parents/guardians to set up a conference with parents, an administrator, the Family Support Coordinator, and classroom teacher to create a plan to improve attendance.
  • 4) Chronic absenteeism from school may result in referral to Family Court Juvenile Division and/or MO Department of Social Services Children’s Division for truancy and educational neglect.

  • Excessive Tardies or Early Dismissals.

  • 1) After five tardies or early dismissals per quarter, the Family Support Coordinator will contact the parents/guardians.
  • 2) After eight tardies or early dismissals per quarter, an administrator will contact parents/guardians to set up a conference to discuss strategies for improving arrival time to school.
  • 3) Chronic tardies or early dismissals may result in referral to Family Court Juvenile Division for truancy..


  • I, (the undersigned) have read and agree to abide by City Garden's attendance policy and procedures.